Essentials & Extras

Flights, Insurance, Shipping, Pre & Post Tour Holiday Arrangements, Tailormade Holidays, Off-road Training and More!

H-C Travel’s ‘Essentials & Extras’ allow you to add to your motorcycle holiday and help take care of those little extras that make your dream holiday all the more enjoyable.

  • H-C Travel is part of a full service travel agency and is authorised to sell flights with its own ATOL licence. This gives you peace of mind when booking. In addition, our Travel Trust Association membership provides further financial customer protection.

  • Travel insurance is a vital aspect of booking a holiday, giving you protection against unforeseen circumstances that could otherwise spoil your holiday. It is important that at the time of booking you purchase travel insurance that properly covers your participation in whatever activities, such as motorcycling, that you may undertake. This is NOT to be confused with motorcycle insurance, which is completely separate and only covers your motorcycle, not you.

    At H-C Travel we take insurance seriously, and we have arranged our own travel insurance policy underwritten with motorcyclists’ requirements in mind. By insuring through us you are covered for motorcycling anywhere in the world. Most widely available general policies will not cover you on a motorcycle, let alone on adventure, off-road or large capacity motorcycles. And even if you are not travelling with us, our insurance is still available to you.

  • If you are looking to tour extensively, or love your motorcycle dearly, then we can arrange seafreight to a wide range of major seaports from the UK. As a general rule for holidays of less than 3-4 weeks, shipping should be considered a clear second option to motorcycle hire – see our relevant web or brochure information. For airfreight to Canada, please see our separate information.

    The aim of our seafreight service is to offer you a reliable, simple way of transporting your motorcycle around the world, and we have been running this successfully for over 10 years. We will make all the arrangements for your motorcycle to be shipped, uncrated, by seafreight from the UK to Canada, the USA, Australia, New Zealand or South Africa. We prepare all of the paperwork necessary for shipping your motorcycle, but you have to deal with the customs officials! The price quoted is valid for 30 days from the date of the shipping contract. Space on our cargo ships is never a problem!

     

    Seafreight worldwide from/to Southampton
    To 1-way
    CANADA
    Halifax, N.S. £680
    U S A
    New York/Newark £660
    Baltimore, MD £660
    Charleston, SC £660
    Brunswick, GA £660
    Galveston, TX £940
    Los Angeles / Port Hueneme, CA £960
    Tacoma, WA £960
    AUSTRALIA
    Fremantle £960
    Melbourne £960
    Sydney/Port Kembla £960
    Brisbane £960
    NEW ZEALAND
    Auckland £995
    SOUTH AFRICA
    Durban £780
    Port Elizabeth £780
    East London £780
    Reverse sailings are about the same price

    How does it work?

    Just deliver the bike, clean, to Southampton, with a small amount of fuel, a set of keys, and disconnect any alarms. No other preparation is necessary. Allow 4 days for loading. Transit insurance is available on request if required – typically £150-£200 each way. No possessions are allowed to be taken on board, but fitted luggage is accepted if empty. Allow 9-32 days outbound to the USA, 21-60 days return, plus 4 days for loading. Allow 6-8 weeks for Australia and New Zealand, and about 3 weeks for South Africa. We can also arrange for you to fly to your destination where your motorcycle will be waiting for you, overnight hotel accommodation, so you can collect your motorcycle the next morning, refreshed, and the all-important travel insurance, for up to 1 year.

    Please note that any return shipment has to be arranged in that country. We are unable to book that here, but you will be advised by the local office on procedures when you collect your motorcycle. Having got your motorcycle there quickly and safely, the return should hold no surprises for you.

    Our prices include UK wharfage and handling charges, Bills of Lading, Shipping Note, Manifest Filing Fee, fuel surcharges (BAF as at 05/01/2017, subject to change), Sulphur Recovery Fee and Customs Declaration documents, and all document preparation. Our prices exclude any overseas agent, handling and customs charges, and security escort fees, which you will have to pay locally. Return prices are about the same.

    If you wish to proceed, please review the information on our Seafreight Shipping Contract then print, sign and return all 4 pages of the contract with your payment. You must also include one photocopy of your motorcycle registration document, passport and driver’s license. Upon receipt of your documentation, we will complete your reservation and send you instructions for delivering and collecting your motorcycle. You must also provide us with an address and phone number at your port of arrival – this can be the hotel you are staying at on your first night.

    Please note that if you have a hire purchase agreement on your motorcycle, you must obtain a notarized written release from your hire purchase provider to temporarily take your motorcycle out of the country. This is a customs requirement and you will have to produce the permission letter.

    Carnets are required in most countries, the USA and Canada are the main exceptions.

    For Australia, you must have the permission of the Australian government to import your motorcycle BEFORE it is shipped. Failure to do so could result in up to a 6-week delay in collecting your motorbike in Australia.

    And a quick word of advice, always try and register with the local equivalent of the AA or RAC, there are often some useful benefits such as hotel discounts and maps as well as advice or help if you break down or have an accident. But, do NOT expect UK-style roadside recovery, it doesn’t exist!

    Extra Services

    Airfreight to or from Canada
    Temporary US and Canadian Motorcycle Insurance
    Travel insurance – www.bikerstravelinsurance.co.uk
    Flights
    Accommodation

    And we’ll also provide you with our own extensive Tourbook, with useful information and maps.

    Please do not hesitate to contact us if you have any questions about our motorcycle programmes. We look forward to speaking with you.

  • Our motorcycle airfreight programme offers you a reliable, simple way of transporting your motorcycle across the Atlantic. We will make all the arrangements for your motorcycle to be airfreighted in specially designed motorcycle ‘palettes’. We prepare all of the paperwork necessary, all you have to do is deal with the officials!

    Just deliver the bike to the airport, with a small amount of fuel, and disconnect and tape up the battery leads. Allow 3 days for loading, excluding weekends. Transit insurance is included to a value of $20/kg. On request we are also able to offer airfreight from Paris, Munich and Frankfurt to Canada.

    We can also arrange for you to fly with your motorcycle, a hotel on your arrival in Canada so you can collect your motorcycle the next morning, refreshed, motorcycle insurance for the USA and Canada, and the all-important travel and medical insurance. Our complete service frees up your time to plan the really important things – like your route.

    If you are looking to tour extensively in North America, or love your motorcycle dearly, then our airfreight service to Canada is a relatively inexpensive and straightforward option. As a general rule for holidays of less than 3-4 weeks, shipping should be considered a clear second option to motorcycle hire – see our Orange & Black website for our rentals and tour programmes in Canada and the USA. For seafreight to Canada and the USA, please see our Seafreight section above. And yes, you can mix these services, so for example, you could ship your motorbike by seafreight to Baltimore, and airfreight it back from Vancouver.

    Airfreight to Canada
    From To 1-way From To 1-way Round trip
    Gatwick Toronto £1,025 Toronto Gatwick £1,025 £1,995
    Gatwick Calgary £1,045 Calgary Gatwick £1,025 £2,025
    Gatwick Vancouver £1,075 Vancouver Gatwick £1,025 £2,045
    Repeat Customer Discount -£50
    Trike (any destination) add On request On request On request
    Trailer or sidecar, ditto On request On request On request

    Please read the information on our Airfreight contract which explains in a little more detail the services we provide, and the procedures. In addition to our charges you should allow about £75 for local temporary import charges, plus any taxi fares.
    If you wish to go ahead and book just print, sign and return all pages of the contract with your payment.
    With your application, you must also include one photocopy of each of the following:

    • Motorcycle registration document
    • Passport
    • Driver’s license

    Upon receipt of your documentation, we will complete your reservation and send you instructions for delivering and collecting your motorcycle. You must also provide us with an address and phone number at your port of arrival. This address can be the hotel you are staying at your first night.

    Extra Services:
    We can also provide you with:
    Seafreight to the USA, Australia, New Zealand and South Africa, see our Seafreight section above
    Temporary US and Canadian Motorcycle Insurance
    Travel insurance – http://www.bikerstravelinsurance.co.uk
    Flights, please call us.
    Accommodation, please call us.
    And we’ll also provide you with our own Orange & Black Travel Guide, 50 pages of advice and information on travelling to and riding in the USA and Canada.
    Please do not hesitate to contact us if you have any questions about our motorcycle programmes.  We look forward to talking with you.

  • For those wanting the flexibility to sightsee at the beginning or end of the official motorcycle tour we can add hotel nights for you. This is a great way to acclimatise before, or rest after, a tour.

  • Beyond arranging pre- and post-tour nights, we can cater for fully customised tours, tailored to your own requirements.  We can tailor both guided and self-guided itineraries to create the perfect holiday for you or your group. We could even provide a man with a van to follow your rental group. If you have fewer days than our standard tour requires or more days we can customise accordingly. Basically we aim to be able to say yes to any tailor-made request! Just call us to discuss.

  • We offer individual training days before the start of all of our Thailand and Laos off-road tours. In the area around Chiang Mai we know where to find conditions similar to those we encounter on tour, and depending on your experience we will put together an individual programme which will help improve your riding skills. Programmes are typically three days, but we can arrange shorter ones if you wish, covering:

    • Log bridges
    • River crossings
    • Uphill sections
    • Downhill sections
    • Sand
    • Mud
    • Powdery dust
    • Slippery corners

     

    Contact us on 01256 770775 for details and prices

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